Notice of Special Meeting of the Board of Directors - Wednesday, May 13, 2026

Avila South Condominium Association, Inc. 

NOTICE OF BOARD OF DIRECTORS MEETING

Notice is hereby given, pursuant to Florida Statutes Chapter 718, that a meeting of the Board of Directors will be held as follows:

Date: Wednesday, May 13, 2026
Time: 6:00 PM

Location: 200-210 172nd St, Sunny Isles Beach, FL 33160 – Recreational room.

 

AGENDA

 

• Call to Order

• Roll Call / Confirmation of Quorum

• Proof of Notice of Meeting

 

1. Reading and Disposal of Prior Meeting Minutes: (Motion to waive reading and approve minutes from last meeting).

Governance

• Board Resignation & Reorganization By-Laws Art. IV & V
• Motion to Accept Resignation: Formal acceptance of Jerry Zacker’s resignation from the Board of Directors triggered by the sale of his unit.
• Motion to Appoint Successor Director: Appointment by the remaining directors of a member to fill the vacancy for the unexpired term.
• Motion to Elect Vice President: Board vote to fill the officer position of Vice President.
• Resolution for Bank Signatories: Formal motion to remove the outgoing member and add the new Vice President to association bank accounts and corporate filings.

Management & Operations

1. Management 305 Report: Review since January 2026.
2. Ratification of Emergency Waste Management Contract: Vote to officially ratify the temporary provider contract.
3. Selection and Approval of Pest Control Vendor: Review of bids and official approval of a new service contract.
4. Management CRM Tool: Vote to approve Management 305 to implement management operations platform.

 

• Implementation of Online Screening Portal: Upgrade of Verify Screening Solutions to a digital application process

 

1. Board Communication Compliance: Implementation of Google Workspace for dedicated Board of Directors email accounts to separate personal and community business.
2. Intercom System Malfunctions: Discussion with vendor representative regarding product failures and upgrade/refund options.

Projects & Maintenance

1. Parking Lot Drainage Engineering Project: Discussion with Road Way representative and vote to approve the engineering proposal.

 

• Property-Wide Trimming Approval: Review of estimates and selection of vendor for deep trimming of grounds.

 

Closing

• Open Discussion: Member questions on agenda items (Limited to Agenda Items).
• Adjournment